This is your chance to work for one of only three globally accredited sanctuaries for farmed animals in the world. Our mission is to provide heaven on earth for farm animals with nowhere else to turn. We inform, inspire, and empower the community, especially children, on ways in which we can better care for ourselves and the environment while helping animals in need. We advocate for a kind and compassionate lifestyle that protects animals, the earth, and our own health. The Business Manager will be a key part of bringing our mission to life every day. We are growing rapidly and about to expand, so for the right person, this position will be a launching pad to a career with endless possibilities.
This is a varied, fast-paced leadership position requiring excellent organizational skills and a gift for developing authentic, warm interpersonal relationships. The Business Manager will work hard and will be rewarded for that in myriad ways. S/he will be responsible for Finance, Human Resources, Project Management, and Administrative Support / Management. Additionally, s/he will work closely with the Outreach and Development Team.
Reporting to the Executive Director (ED) and serving as a member of the Management Team, this position’s primary responsibility is to partner with the ED to run the organization, ensuring organizational effectiveness by providing leadership for the organization’s financial, administrative, and human resource functions.
Working with the management team, the position also contributes to the development and implementation of organizational strategies, policies, and practices. The incumbent will also interact with the Board of Directors, donors, sanctuary guests, and members of the community.
- Lead, manage and implement financial processes and policies for the organization (total operating budget just under $1M). This portion of the job might account for 30% of the incumbent’s work time:
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting
- Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary
- Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes; and keep leadership team abreast of the organization’s financial status
- Manage organizational cash flow, forecasting, and bookkeeping, meeting with the ED frequently to keep her up to date
- Create, update and implement all necessary business policies and accounting practices; create simple and user-friendly SOPs for business, financial, and administrative policies and processes
- Effectively communicate and present critical financial matters to the board of directors
- Manage vendor accounts, place orders, track receipts, and seek to maximize savings and quality wherever possible
- Liaise with external tax professionals to complete and file annual 990
- Ensure legal compliance
- Lead, manage, and implement all human resource programs and practices for 10-person (and growing) team. This part of the job might account for 25% of the incumbent’s work time:
- Create and implement a simple, fair, competitive, affordable compensation program
- Create and revise job descriptions
- Develop, analyze, and update salary budget
- Develop, analyze and update the organization’s performance evaluation program
- Develop, revise, and recommend personnel policies and procedures
- Maintain and revise the company’s handbook on policies and procedures
- Manage benefits administration
- Oversee recruitment efforts for all personnel, including writing and placing job ads, and screening candidates
- Conduct new employee orientations and employee relations counseling
- Act as ombudsperson for grievance process
- Ensure timely implementation of performance management process
- Act as project manager to keep team projects coordinated and flowing
- Provide administrative support to the Executive and Deputy Directors
- Schedule and facilitate leadership team meetings
- Create and implement systems to keep the team efficient and organized
- Schedule board meetings, attend open meetings and take notes, maintain meeting minutes
- Maintain corporate documents and files
- Take on special projects as needed
- Act as first point of contact for public inquiries via telephone, email, and social media messages
Outreach and Development
- Coordinate and manage volunteers
- Lead tours and assist with events
- Advocate for a plant-based diet
- Participate on the social media team
- Assist outreach and development staff with website maintenance
- Assist Director of Development in managing grants and providing reports as required
- Grow and manage online gift shop
- Track and manage in-kind donations and tangible gifts
Other duties as assigned.
The Business Manager is part of the sanctuary’s leadership team. This requires that the incumbent represent Indraloka well by being ethical, responsible, kind, interpersonally effective, punctual and motivated to go above and beyond the call of duty. The incumbent must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that s/he display excellent verbal and written communication and interpersonal skills. Everyone on the Indraloka team, including the Business Manager, is sometimes required to work evenings or holidays, and often required to work on weekends.
- Passion for the mission required
- Bachelor’s degree required
- Kindness and compassion for all life is required
- The ability to advocate effectively for a plant-based, cruelty-free lifestyle is required
- 4+ years of experience working in a business or administrative management capacity, preferably within non-profit organizations, with key area of expertise in farm animal rights, the environment, and education
- Financial literacy and understanding of nonprofit accounting is required
- Comfort and ease transitioning a team to, and working in, a paperless technology-driven environment
- Exceptional organizational, written/oral communications, PowerPoint skills and other digital presentation skills needed
- Ability to work in a demanding, fast-paced environment managing multiple responsibilities and projects simultaneously and independently
- Ability to prioritize, problem solve, execute sound judgment and multitask effectively
- Ability to work collaboratively with internal and external partners to manage the scope, strategy, requirements and implementation of projects.
- Demonstrated leadership and vision in managing staff groups and major projects or initiatives
- Excellent interpersonal skills and a collaborative management style
- Budget development and oversight experience is required
- A demonstrated commitment to high professional ethical standards and a diverse workplace is necessary
- Knowledge of tax and other compliance implications of non-profit status is needed
- Excels at operating in a fast paced, yet very informal community environment
Compensation and Details
This position begins immediately and is based in our Mehoopany, PA office. In 1-2 years, the sanctuary and its office will move to Dalton, PA. The Business Manager is a full-time, salaried position. Modest salary will be based on experience. We offer a competitive benefits package including health, vision, dental, and life insurance, a 401K plan, paid time off, and flexible scheduling. Please submit your resume and cover letter to firstname.lastname@example.org. Applications without cover letters will not be considered. Serious inquiries only, please.